Instructions for Authors

Submitting a Paper for Review
General Requirements for Authors
Formatting the Paper
Online Submission
IEEE Copyright Transfer Form

Review of the Paper
Review Process
Notification of Acceptance

Submitting the Final Paper
Prepare the Final Paper
Electronic Paper Submission
Required Author Registration
Copyright Issues for Online Publication

Presentation Guidelines
Lecture Presentations
Poster Presentations

 

Submitting a Paper for Review

General Requirements for Authors

  • Papers must be submitted in final, publishable form before the submission deadline listed in the important dates.
  • The submitted paper should be blind (none of the authors affiliations or names should be included or disclosed in the submitted paper).
  • The contents of submitted papers must not have been previously published (or accepted for publication) in substantially similar form. Furthermore, the contents of submitted papers must not significantly overlap with the content of any paper currently under review or that will be submitted during the DICTA 2018 review period to any of the following: another conference, a workshop, or a journal. The DICTA 2018 Committee retains the right to exclude any papers in violation of these requirements.
  • One of the authors must register for the conference before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program.
  • DICTA 2018 requires that each accepted paper must be presented by one of the authors in-person at the conference site according to the schedule published. Any paper accepted into the technical program, but not presented on-site will be withdrawn from the official proceedings archived on IEEE Xplore.

Formatting the Paper

  • Submitted papers may be up to 8 pages in length.
  • Please ensure your paper is blind (none of the authors affiliations or names should be included or disclosed in the submitted paper).
  • Prepare your submission using the IEEE manuscript template:

Windows users can download either Microsoft Word or Latex templates from the IEEE Manuscript Templates for Conference Proceedings page.

Unix users can download the LaTeX template from the  IEEE Manuscript Template LaTeX Archive. Please note the LaTeX Bibliography Files may also be required.

Please use the Microsoft Word A4 template or the LaTeX template in conference A4 mode (Start with the conference template file bare_conf.tex and configure the output document with the line \documentclass[conference,a4paper]{IEEEtran} ).

Online Submission

File Format

All submissions must be made electronically as a PDF file. The submitted PDF file must adhere to the following constraints:

  1. Adobe document protection or document security must be disabled,
  2. the document must be in first-page-first order, and
  3. all fonts must be embedded in the PDF file.

When preparing the paper using LaTeX, it is preferable to use scalable fonts such as Type I, Computer Modern. PDF files with Postscript Type 3 fonts are highly discouraged. PDF and PostScript files utilizing Type 3 fonts are typically produced by the LaTeX system and are lower-resolution bitmapped versions of the letters and figures. It is possible to perform a few simple changes to the configuration or command-line to produce files that use PostScript Type 1 fonts, which are a vector representation of the letters and figures. An excellent set of instructions can be found at: Creating quality Adobe PDF files from TeX with DVIPS.
For most installations of LaTeX, you can cause dvips to output Type 1 fonts instead of Type 3 fonts by including the -Ppdf option to dvips. The resulting Postscript file will reference the Type 1 Computer Modern fonts, rather than embedding the bitmapped Type 3 versions, which cause problems with printers. Some LaTeX installations also include pdflatex, which produces acceptable PDF files as well.

File Size Limit

Authors will be permitted to submit a document file up to 5 MB (megabytes) in size. To request an exception, contact the paper submission technical support at support@dicta2018.org.

Submission Website

https://cmt3.research.microsoft.com/dicta2018

IEEE Copyright Transfer Form

All submissions must have an associated IEEE Electronic Copyright form. The electronic copyright form is digitally linked to your submission; if you revise/update your paper’s title or author list, the copyright form will still apply. There is no need to submit a new copyright form.
The confirmation page that is displayed after uploading your final paper will also have a link to the IEEE Electronic Copyright Form (eCF) system. That system will guide you through a series of questions to determine the type of copyright form required for your manuscript and will electronically record your signature. You will have the opportunity to download a PDF version of your electronically-signed copyright form, and the IEEE eCF system will send you a confirmation of the receipt of the properly signed form.

 

Review of the Paper

Online Review Process

Your submitted paper will be visually inspected by a member of the technical program committee to assure that the document is readable and meets all formatting requirements. If errors are detected in your submitted file, you will be contacted to resolve the issue. If your paper passes inspection, it will be entered into the review process. At least two members of the technical program committee will review each submitted paper and rate it according to quality, relevance, and correctness. The conference technical committee will use these reviews to determine which papers will be accepted for presentation in the conference.

Notification of Acceptance

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date.
The notification email will include comments from the reviewers. The short amount of time between paper acceptance decisions and the beginning of the publication process does not allow for a two-way discourse between the authors and the reviewers of a paper.

 

Submitting the Final Paper

Prepare the Final Paper

The final paper submission deadline is October 7, 2018. To prepare the final paper:

  • Undo steps that were taken to anonymise your paper for the blind review process. Please ensure the author names and affiliations have been added to your paper, acknowledgements and citations are reinstated, and redactions removed.
  • Make any minor revisions to the accepted paper based on reviewers comments. In general, changes should be limited to areas in which improvement was recommended by the reviewers. Changes to the title and author list are not allowed except for extraordinary circumstances.
  • Ensure your paper length is within the 8 page limit.

Electronic Paper Submission

Once you have the final version of the accepted paper ready, gather the following information before entering the submission system:

  • Affiliation, email address, and mailing address for each author
  • Paper title
  • Text file containing paper abstract text, in ASCII text format (for copying and pasting into web page form)

To submit your document and author information, click on the following link:

https://www.ieee.org/conferences/publishing/dicta18.html

After you submit this information, the system will display a page with the data that you entered so that you may verify its accuracy. If you need to change the data to fix a mistake, you may use the back button on your browser to return to the information entry form. Once you approve of the data that you have entered, you may choose your document file for upload at the bottom of the verification page. When you click on the button labeled ‘Continue’ at the bottom of this page, the page will check the filename extension to make sure it matches the submission criteria, then your browser will upload your file to our server. Depending on the size of your file and your internet connection speed, this upload may take a few minutes. At the end of a successful upload, you will see a confirmation page displaying the paper number that was assigned to you, and an email message will be sent to the corresponding authors’ email addresses to confirm that the file has been uploaded.

Required Author Registration

Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each paper must have at least one author registered, with the payment received by the author registration deadline (see above) to avoid being withdrawn from the conference.

Copyright Issues for Web Publication

If you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material:

“Copyright 2018 IEEE. Published in the Digital Image Computing: Techniques and Applications, 2018 (DICTA 2018), 10-13 December 2018 in Canberra, Australia. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966.”

If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting.

 

Presentation Guidelines

Lecture Presentations

Presentation time is critical: each paper is allocated 15 minutes for oral sessions. We recommend that presentation of your slides should take about 12 minutes, leaving 3 minutes for introduction, summary, and questions from the audience. To achieve appropriate timing, organize your slides or viewgraphs around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say – provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes.

Make sure each of your key points is easy to explain with the aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn’t need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at DICTA. Presenters must be sufficiently familiar with the material being presented to answer detailed questions from the audience. In addition, the presenter must contact the Session Chair in advance of the presenter’s session.

A computer-driven slideshow for use with a data projector is recommended for your talk at DICTA. The presentation room will be equipped with a computer, a data projector, a microphone, a lectern, and a pointing device.

Poster Presentations

Poster board dimensions will be posted here when confirmed.

Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.
Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.

The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)’ name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as “cmss” in the Computer Modern family or the “Helvetica” PostScript font) to make the print easier to read from a distance.

Make your poster as self-explanatory as possible. This will save your efforts for technical discussions. There will not be any summaries given at the beginning of the poster sessions at DICTA 2018, so authors need not prepare any slides for their poster presentations. You may bring additional battery-operated audio or visual aids to enhance your presentation.

Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.